Research Administrator

Job ID
2017-1110
Category
Administrative/Clerical
US-MA-Cambridge

Company Summary

We are seeking a Research Administrator that will have the ability to exercise good judgment in a variety of situations with strong written and verbal communication, administrative and organizational skills, and the ability to maintain a realistic balance among multiple priorities. This key position with support the Sr. VP of Research and the Research Leadership Team and be a proactive member of the broader administrative team.

Role / Responsibilities

  • Coordinate logistics of research team’s programs, collaborations and special events including the Joint Steering Committee and Scientific Advisory Board Meetings. Additional activities include team meetings, conferences, seminars, workshops, off-site meetings, special projects and department outings/team building.   
  • Manage team member’s calendars, meetings and schedules, resolve scheduling conflicts as they arise and prioritize issues to ensure an effective time management approach. Communicate agendas and respond to calendar changes as needed.
  • Work closely and effectively with team members to manage/prioritize upcoming commitments and responsibilities, as well as organizational issues, and follow up as necessary.
  • Assist with developing and updating detailed project plans and timelines and prepare reports for management team and collaborators.
  • Manage mail, invoices, opening purchase orders, execution of confidentiality agreements and consulting agreements.  
  • Coordinate logistics of research team’s programs, collaborations and special events including the Joint Steering Committee and Scientific Advisory Board Meetings.  
  • Communicate with internal and external stakeholders with professionalism, accuracy and speed. Present a positive and professional image to all visitors, suppliers and collaborators.
  • Prepare and proof correspondence including letters, memos, documents and reports as required and maintain up-to-date paper and electronic files. Produce presentations using PowerPoint.
  • Take initiative to problem solve, troubleshoot, and/or escalate issues. Applies a thorough knowledge of company operations and policies and procedures on a daily basis.
  • Coordinate travel arrangements for executive team members including air, hotel, car, etc. as business needs dictate. Complete expense reports and credit card reconciliation.

Qualifications

  • Prior administrative/project management experience in a high-growth, fast-paced environment is required. Experience within the biotech/pharmaceutical industry, specifically a R&D organization, is highly preferred.
  • Exceptional technical and computer skills, including MS Office Suite (PowerPoint, Word, Outlook, Excel).
  • Competence in performing administrative duties with minimal direction (i.e. typing, coordinating calendar availability, emailing, copying, preparing presentation slides, preparing agendas and scheduling travel arrangements).
  • Serves as a trusted advisor and demonstrates a high degree of tact, diplomacy, judgment, and discretion.
  • Ability to meet deadlines, prioritize assignments, juggle multiple tasks simultaneously in fast-paced environment.
  • Strong attention to detail and well organized.
  • Ability to quickly pick up on various IT systems and reporting tools.
  • Comfortable collaborating with all levels of employees and possesses conflict management skills.
  • A collaborator who communicates in an open, clear, complete, timely and consistent manner who listens effectively and invites response and discussion.
  • Bachelors degree in life sciences preferred.

To apply, please visit our website at https://careers-jouncetx.icims.com

 

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